If prompted to sign in, click SSO (Single Sign-On).
If prompted for a server or organization, enter “ufl”.
Zoom may automatically open your web browser. If prompted:
Sign in to UF as usual with your GatorLink username and password.
On the pop-up, click Allow or Open Zoom Meetings to open and authenticate with the Zoom software.
Testing the microphone and video in Zoom
Open the Zoom application on the computer; sign in if prompted.
Click the gear icon to access Settings.
On the left-hand menu, click Video.
The most common settings to change are:
If the video is rotated, click the small square in the top right corner of the video to rotate the image 90 degrees.
If the wrong camera is selected, choose another option from the Camera dropdown menu.
If necessary, check the box next to Adjust for low light.
On the left-hand menu, click Audio.
Click the Test Speaker button to test the speakers and the Test Mic button to record your voice and test the microphone.
The most common settings to change are:
If the wrong sound output is selected, choose another option in the Speaker dropdown menu. If the wrong microphone input is selected, choose another option in the Microphone dropdown menu.
If the speaker sound needs to be adjusted (e.g., voices are coming in too quietly), slide the Volume bar to the right to increase (or to the left to decrease) the sound.
If the microphone sound needs to be adjusted (e.g., your voice is coming out too quiet), uncheck the box for Automatically adjust microphone volume. Then slide the Volume bar to the right to increase (or to the left to decrease) the sound.
Setting up recurring meetings with automatic recording in Canvas
This is recommended for online classes or classes with online sections. Meeting invites through Canvas will automatically be sent to students. Your recordings will automatically be viewable to both you and your students in your Canvas course view under Zoom Conferences > Cloud Recordings tab.
If you wish to control who has access to the recording, set up the recurring meeting via UFIT Zoom and place the join link to your Canvas page instead. Please see the Teaching and Learning Center team for Canvas-specific questions.
Mention that meeting invites from the Canvas LTI will be sent to the students automatically and recordings will also automatically be viewable. If the professor wants to gatekeep this, they need to setup the meeting in ufl.zoom.us and place the join URL on their canvas page normally instead. Direct canvas specific questions to the TLC team.
Log into Canvas with GatorLink username and password.
On the left side, click Courses.
Select the course.
On the left side, click Zoom Conferences.
If the recurring meeting isn’t already set up, click Schedule a New Meeting.
In Meeting Options, check the box for Automatically record meeting and select In the cloud. Be sure to also uncheck the box for Enable join before host.
Starting Zoom for an online class or a class with an online section
When you’re ready to start the meeting, log into the Zoom software on the computer.
Confirm that your microphone and video are working as expected.
Go to Canvas and select your course > Zoom Conferences.
Under Upcoming Meetings, locate the one for your current class and click Join.
Zoom should automatically start recording as soon as you join the meeting.
When finished, click End. The recording should automatically be uploaded to your Zoom account and Canvas.
Starting Zoom for a class without an online section
Open the Zoom application on the computer and sign in.
Click New Meeting.
Confirm that the sound and video are working as expected.
When ready, click Record > Record to the Cloud.
If you don’t see this option, make the Zoom meeting window wider.
When finished, click End. The recording should automatically upload to your Zoom account.
While in the Zoom meeting, click the Share Screen button on the bottom of the window.
You’ll be given the option to share an entire monitor screen (Desktop) or a specific application window.
If you plan to move between applications during the meeting/presentation, select the Desktop where you’ll be bringing up the content. Then whatever is on that screen will be shared.
If only one application will be used, either the Desktop or the specific application window will suffice.
Additional information and settings
For long-term storage make sure you also have a MyMediasite account or save your recordings to your UF Dropbox. As of January 14, 2022, Zoom cloud recordings have a retention period of 365 days. See the UF Zoom Cloud Recording Retention FAQ for further information.
If you plan to reuse recordings for another mod/semester, please reach out to the Video Services team to upload the videos to Mediasite.
If manually recording in Zoom (without Canvas), the videos will need to be manually uploaded to Mediasite.
If using Canvas with Zoom to record:
Open Canvas, select the course, and click Zoom Conferences > Advanced Options.
Make sure Import into Mediasite is set to Yes.
If you want audio transcription:
Sign into the Zoom client on the computer.
Select Meeting Settings > Recording tab > check the box for Audio transcript.