Exchange Application Checklist

It is strongly recommended that you discuss options with a Heavener International Programs advisor prior to selecting a program. Once you have chosen your specific program, follow the steps below.

Checklist Steps

  • Ensure you have a valid passport; obtain/renew passport (if necessary)
    • If you do not have a passport, or if your current passport is set to expire sooner than six months after your expected return date, you must obtain a new passport.
    • Visit Travel.State.Gov for more information. UF Passport Services offers passport support on campus.
  • Ensure that you meet the academic requirements for exchange study.
    • Students must have a 3.0 UF GPA, be free of academic holds, and must be on-track.
    • Non-business students are eligible to participate in most business exchange programs, but business students get first priority.
  • Investigate international partner schools.
  • Investigate target courses at international partner school and develop a course plan.
    • Refer to program websites for courses offered in previous terms. Future terms usually not available.
    • Identify established UF equivalencies and/or submit equivalency request (requires syllabus and equivalency form).
    • Develop a list of 6-10 courses you are interested in taking during your exchange term.
    • Develop an academic plan for your remaining semesters at UF incorporating your exchange semester.
    • Please note that exchange programs are not suitable for students who need specific courses abroad.
  • Research and apply for scholarships
  • Meet with a Heavener School of Business International Programs advisor
    • Call 352-273-0151 to set up an appointment.
    • During this appointment, the Academic Advising Form will be filled out, where you will discuss your course selections. You will also have your photo taken. If time permits, the Budget Worksheet will be discussed. You may wish to set up an additional appointment to go over the Budget Worksheet further, if needed.
    • You may need to acquire approval from additional departments and/or your college if you plan to utilize the academic coursework you are taking abroad towards a non-business major or minor.
  • Open and complete an application with the UF International Center (UFIC)
    • Go to the UFIC Program Search database. Search for your chosen program and select “Apply Now”. Login using your GatorLink username. Select desired term and click “Apply.”
    • Complete all Questionnaires (including the Budget Worksheet) and Signature Documents. You may open up an application and begin filling out the Questionnaires and Signature Documents before your appointment with a Heavener School of Business International Programs advisor (see above).
    • Turn in the Academic Advising Form to the UF International Center (170 the HUB).
    • Pay the deposit of $425 via the online application within 21 days of starting the application.

At this stage, your application will be reviewed by the Heavener International Programs office and UF International Center. If your application is approved, you will have additional tasks to complete to finalize your participation in the program and to complete prior to departure (see below).

  • Validate nomination with the UF International Center advisor in 170 HUB.
  • Important – Satisfy all application requirements of the partner school.
    • Research the application process using the host university’s website. The student is responsible for understanding all application procedures of the host university. Typically, students will receive application materials by email after being nominated. Be sure to check UF email regularly.
  • Passport information
    • Complete the questionnaire on your UF study abroad application online. The passport upload should be a color scan of the data and signature pages.
    • The passport must be signed and valid at least six months after your expected return date.
    • Non-U.S. citizens should also upload a copy of their visa for the U.S.
  • Apply for a visa in consultation with partner school and UFIC advisor.
    • Partner schools typically send students visa information in the application packet.
    • Apply for a visa in consultation with advisors in the UFIC. Visas are required for most programs. Note that visa applications often require financial documentation.
  • Arrange your flight after confirming acceptance to the program.
    • Purchase flight to destination after you are approved by the partner school and have confirmed your visa.
    • Email us your flight itinerary.
  • Make housing arrangements after being accepted to the program.
    • Confirm host university housing (recommended) or use university-recommended housing websites.
    • If in UF Housing contract, obtain a letter of release from the International Programs Office in HVNR 301.
  • Complete first two assignments on Global Scholars Course Canvas course page
    • You will be added to Global Scholars Course Canvas page once you are approved for the program.
    • Complete first two assignments prior to orientation:
      1. Country/Institution Profile
      2. Goal Setting
  • Attend the mandatory Business Exchange Orientation and Strategy Meetings.
    • Important: Students are required to attend the pre-departure and strategy meetings given by Heavener International Programs. Attending these meetings satisfies the UFIC requirement.