Room Use

Policy for Reservations

  • This room is located in the Dean’s office suite and only available Monday-Friday 8:00 a.m. – 5:00 p.m.
  • Chairs and tables rearranged must be returned to the original set-up.
  • Food/beverage is allowed in the Dean’s conference room but must be properly disposed of immediately after your event.
  • Caterers or meeting organizer is expected to clean up in a timely manner and take all trash to the dumpster. Do not leave any trash in the building.
  • Housekeeping leaves every day at 1:30 p.m., but it is not their responsibility to remove the trash and/or clean/rearrange the tables, etc. after any event.
  • If the air conditioner is adjusted for your event, please make sure it is set back between 70 -75 degrees before departing.
  • The Technology Assistance Center can be contacted at 273-0248 regarding questions about the equipment.
  • Student groups needing access to equipment should contact the TAC to come over and start the equipment.
  • Please be sure to leave the room clean and ready for the next group to use (trash removed from the building, tables wiped, chairs pulled up to tables, white boards cleaned, etc.).
  • If you experience any problems upon arrival with the room not being acceptable for use please contact the Dean’s Office at 352-392-2397.
  • This room is locked and you will need to check out a key from the Dean’s Office, 100 Bryan Hall.
  • This room can NOT be used for Class purposes.
  • This room can NOT be reserved for the same event for an entire semester.
  • Food/beverage is NOT allowed in the auditorium.
  • The Technology Assistance Center can be contacted at 273-0248 regarding questions about the equipment.
  • Student groups are not allowed to use this room unless a faculty advisor is present.
  • Please be sure to leave the room clean and ready for the next group to use.
  • If you experience any problems upon arrival with the room not being acceptable for use please contact the Dean’s Office at 352-392-2397.
  • This room is locked and you will need to check out a key from the Dean’s Office, 100 Bryan Hall.
  • This room can NOT be used for Class purposes.
  • This room can NOT be reserved for the same event for an entire semester.
  • Food/beverage IS allowed in this room.
  • The Technology Assistance Center can be contacted at 273-0248 regarding questions about the equipment.
  • Student groups are not allowed to use this room unless a faculty advisor is present.
  • Please be sure to leave the room clean and ready for the next group to use.
  • If you experience any problems upon arrival with the room not being acceptable for use please contact the Dean’s Office at 352-392-2397.

The requester, as a representative of the organization will be held responsible for making sure the room usage policy/procedures are met.

  1. The Heavener Classroom policy is no food/drinks allowed. If you are planning food for your event your request must include reserving the Student Commons or Heavener Courtyard.
  2. The room must be left clean (trash picked up, tables wiped if necessary, chairs pulled up to tables, etc.) for the next group using it.
    • Reservations should include enough time to arrange the room to your preference and then back to its original set-up (Suggestion: 15-30 minutes prior to and after).
    • Heavener Hall classrooms do not have trash receptacles in them but there are receptacles outside of the classrooms through the building.
  3. Chairs and tables must be returned to the original set-up (example located on wall).
  4. If there is a problem with the equipment, contact the Technology Assistance Center (located in HVNR 202) at 273-0248.
  5. Heavener Hall 160, The Bill Alcorn, Multipurpose room stays locked at all times.
    • Heavener Hall 160 is not intended for Student Organization use.
    • HSB staff must be present to oversee the entire event.
    • Only HSB staff can access the room with their Gator1 ID card.
    • Do not prop the door open.
  6. All request must be submitted 3-5 days prior to the event and at least one day notice in advance of any change or cancellation.
  7. Building Hours
    • Monday through Thursday 7:00 am – 12:00am
    • Friday from 7:00am – 8:30pm
    • Closed on weekends and holidays

Failure to comply with Heavener Hall room policies and procedures could lead to automatic cancellation of any current reservations and limited reservations in the future.

Our goal is to ensure that the space is acceptable for use. Please notify the Center for Career and Leadership Development office in 333 Heavener Hall or (352) 273-0165 of any problems you may experience upon arrival.

  • The room/building may need to be unlocked for your event.
  • Email Addie Atkins after you receive a confirmation to either schedule the room to unlock or activate Gator 1 card swipe access.
  • The building is automatically locked at 7:00 p.m.
  • You can work with the building monitors either Jim Silk or Justin Hundersmarck to ensure your guest will be able to enter after 7:00 p.m.
  • Jim or Justin work every day from 7p-2a and can usually be found near the south entrance.
  • If your guest(s) have a Gator1 card and will be accessing the building on a regular basis you can request card swipe access by emailing Addie Atkins.
  • Hough Graduate School or a class schedule change has priority over events and your group could possibly be asked to relocate if this becomes necessary.
  • Chairs and tables rearranged must be returned to the original set-up upon departure.
  • Food/beverage is NOT allowed in any of the classrooms except for Hough 120A/B.
  • Food/beverage is allowed in conference rooms (120A/B, 338, and 202) but must be properly disposed of immediately after your event.
  • Caterers or meeting organizer is expected to clean up in a timely and take all trash to the dumpster. Do not leave any trash in the building.
  • Housekeeping leaves every day at 1:30 p.m., but it is not their responsibility to remove the trash and/or clean/rearrange the tables, etc. after any event.
  • If the air conditioner is adjusted for your event, please make sure it is set between 70 -75 degrees upon departure.
  • Turn off light upon departure.
  • The Technology Assistance Center can be contacted at 273-0248 regarding the equipment.
  • Student groups needing access to equipment should contact the TAC to come over and start the equipment.
  • Leave the room clean and ready for the next group to use (trash removed from building, tables wiped, chairs pulled up to tables, white boards cleaned, etc.).
  • Please make sure the door is closed properly and locked when you are done using the room.
  • If you experience any problems upon arrival with the room not being acceptable for use please contact the Dean’s Office at 352-392-2397.
  • This classroom has restrictions.
  • The door is kept locked and requires a key to be checked out from the Dean’s Office, room 100 Bryan Hall.
  • The key must be returned after the event unless it is reserved during the evening and then the key can be returned the next morning by 8:00 a.m. or if on the weekend by 8:00 a.m. on Monday morning.
  • If your reservation is on the weekend you’ll need to check out a key to the room and building by Friday 5:00 p.m.
  • Only faculty or staff of Warrington are allowed to request use of this room with the following conditions:
    • Use of this room requires a faculty or staff member to be present.
    • Reservations will only be approved for events that require to use of the technology this room offers.
  • A class schedule change has priority over events and your group could possibly be asked to relocate if this becomes necessary.
  • No student groups are allowed use of this room.
  • Chairs and tables cannot be rearranged in this room.
  • Food and beverage is not allowed in this room.
  • No catered events is allowed in this room.
  • If the air conditioner is adjusted for your event, please make sure it is set between 70 -75 degrees upon departure.
  • Turn off lights upon departure.
  • The Technology Assistance Center can be contacted at 273-0248 regarding the equipment.
  • Please be sure to leave the room clean and ready for the next group to use (trash removed from the building, tables wiped, chairs pulled up to tables, white boards cleaned, etc.).
  • Please make sure the door is closed properly and locked when you are done using the room.
  • If you experience any problems upon arrival with the room not being acceptable for use please contact the Dean’s Office at 352-392-2397.
  • Stuzin classrooms are unlocked Monday-Friday during the day and evening until 10:00 p.m.
  • If your reservation is on the weekend you’ll need to check out a key from the Dean’s office by Friday 5:00 p.m. and return by 8:00 a.m. the following Monday.
  • A class schedule change has priority over events and your group could possibly be asked to relocate if this becomes necessary.
  • Food/beverage is not allowed in any of the classrooms.
  • The Technology Assistance Center can be contacted at 273-0248 regarding questions about the equipment.
  • Student groups needing access to equipment should contact the TAC to come over and start the equipment.
  • Please be sure to leave the room clean and ready for the next group to use (trash removed from the building, tables wiped, chairs pulled up to tables, white boards cleaned, etc.).
  • Please make sure the door is closed properly when you are done using the room. No propping doors open.
  • If you experience any problems upon arrival with the room not being acceptable for use please contact the Dean’s Office at 352-392-2397.
  • This conference room is kept locked and requires a key to be checked out from the Dean’s Office, room 100 Bryan.
  • The key must be returned after the meeting unless the meeting is during the evening and then the key can be returned the next morning by 8:00 a.m.
  • If your reservation is on the weekend you’ll need to check out a key to the room and building by Friday 5:00 p.m.
  • Chairs and tables rearranged must be returned to the original set-up upon departure.
  • Food/beverage is allowed in conference rooms but must be properly disposed of immediately after your event.
  • Caterers or meeting organizer is expected to clean up in a timely manner and take all trash to the dumpster. Do not leave any trash in the building.
  • Housekeeping leaves every day at 1:30 p.m., but it is not their responsibility to remove the trash and/or clean/rearrange the tables, etc. after any event.
  • If the air conditioner is adjusted for your event, please make sure it is set between 70 -75 degrees upon departure.
  • Turn off lights upon departure.
  • The Technology Assistance Center can be contacted at 273-0248 regarding the equipment.
  • Student groups needing access to equipment should contact the TAC to come over and start the equipment.
  • Please be sure to leave the room clean and ready for the next group to use (trash removed from the building, tables wiped, chairs pulled up to tables, white boards cleaned, etc.).
  • Please make sure the door is closed properly and locked when you are done using the room.
  • If you experience any problems upon arrival with the room not being acceptable for use please contact the Dean’s Office at 352-392-2397.

A/V Instruction Manuals


To make reservations for Heavener Hall, Gerson Hall, Hough Hall, Bryan Hall, Stuzin Hall, and Matherly 120: