Faculty and staff resources

Designated directory editors can make edits for people in their unit. In addition to what you can edit, they can also make some changes to positions, titles and affiliations.

Departments:

• Finance, Insurance & Real Estate Dept: Melissa Hale, Donna Rivera
• Information Systems & Operations Management Dept: Elizabeth Thomas, Jaleesa Dixon
• Management Dept: Sokha Ward Peck
• Marketing Dept: Shawn Lee, JoAnn Smolen

Centers:

• David F. Miller Retail Center: Margaret Jones
• Entrepreneurship and Innovation Center: Jerrica Wilkins
• Kelley A. Bergstrom Real Estate Center: Martha Collada
• Management Communication Center: Robyn Crawford
• Public Utility Research Center: Rebecca Beachy
• Teaching and Learning Center: Renee Young

Schools, offices & programs:

• Business Career Services: Genaveve Henson, Morgan Starling Dukes, Veena Garb, Ainsley Thomas
• Fisher School of Accounting: Tiffany Gauthier
• Heavener School of Business: Jennifer Parsons
• Information Technology Support Programs: Angela Perry, Catalina Aragon, Tina Nguyen
• MBA: Debbie Pastrana Rodriguez, Gus Kreatsoulas
• Office of the Dean: Addie Atkins, Kathryn Pearce, Daisy Johnson

If your immediate unit is not listed, refer to the department your unit is affiliated with. If a designated directory editor has questions, they should contact Laura Braden.

Update your CV, links, bio and research areas, plus control news and Faculty Success data.

To make edits to the college database, log in to the college directory and use the search feature to find your entry. The editable information includes:

• Public & Personal tabs: These two tabs show some basic information about you. The blue “UF” links will take you to myUFL/One.UF. Please see the myUFL/One.UF section below for more information on where to edit your UF directory information.
• Links tab:
  • Homepage: If you have a professional website, enter the full web address in the field provided. It must begin with http:// or https:// to be valid.
  • CV: Upload to add your CV or update the one already there! Only PDFs are accepted. The URL/web address will remain the same when the file is updated, so links and bookmarks won’t break. As a result, your browser may cache the file, so clearing the cache may be necessary to view your updated CV. Check our tips for a good search result display in Google or other search engines^[1] in the footnotes at the bottom of this page. If you plan to leave the college and are concerned about re-establishing your CV’s URL in search results, we have some tips to consider^[2] in the footnotes.
  • Scholarly Works: If you have a Google Scholars or SSRN profile, you may paste that web address in this field.
  • Social links: It’s a great idea to include a link to your LinkedIn on your directory profile! Additionally, if you use X for professional purposes, you’re also welcome to list that link. Questions about this or social media best practices? Reach out to our social media manager at Warrington.
• Employee tab: positions and affiliations can only be edited by designated directory editors. Please see the footnote section for more information on titles, positions, roles and administrative tags (including emeritus and deceased) ^[3].
• Settings tab:
  • Hide Me: checking this will remove you from the public Warrington directory, but we highly recommend that you leave it showing.
  • Hide News: checking this will remove your Warrington news articles on your profile page.
  • Pronunciation Key: optionally, if you have a name that is hard to pronounce, you may spell it phonetically in this field. This will show up below your name on your profile page.
  • Short Bio: Add or edit your biography text.
  • Research Areas: If you have research areas, you can add or edit them in this area. They will be displayed in the order they are entered.
  • Faculty Success: While you cannot edit Faculty Success data here, you can control how much of each data set displays on your profile. Set individual items in this section to be public or private. Private will remove that set of data from your profile page. Some items will allow you to set the number of years to show for that particular data set.

If you are editing your information and need help or have questions, please contact your designated directory editor.

Edits in our college directory database may take a few hours to show up on your profile.

Footnotes:

1. Before you upload your CV, check the properties of the document to ensure you have an appropriate title for search engines. Sometimes these properties are inherited from an original file version or owner and display incorrectly in search results.
   • In Adobe Acrobat, Properties is located under File in the menu. In the window that opens, on the Description tab, enter the title of your document in the Title field, in this case something like “John Smith – CV”. Enter your name in the Author field. On the Advanced tab, set the language to English, if appropriate. To avoid setting these properties each time you create a PDF, set them in your source document, such as Word. For Word on a PC, set the title and author by going to the File tab, then clicking Info. On a Mac, set these by selecting Properties under the File menu. 
2. If you are leaving the college, but don’t want your CV link to change, instead of uploading a CV to our system you can try one of the following options to help establish links in search engine results that are not tied to your place of employment:
   • Add your CV to your LinkedIn account. Then add your LinkedIn URL in the Social Links section.
   • Create your own website independent of the college and host your CV there. You can add a link to your website in the Homepage field.
3. Titles and positions are somewhat complicated in regards to what is displayed in the directory listing, directory profiles, what can or cannot be edited and by whom.
   • Named Position (e.g. William D. Hussey Professor): if available, displayed and only editable by a designated directory editor.
   • Working Title: if available, displayed and editable in myUFL.
   • Warrington (WCB) Position (e.g. Full Professor): not displayed in the listing, but displayed on profiles if there is no Working Title and only editable by a designated directory editor.
   • Roles (e.g. Executive Director, Kelley A. Bergstrom Real Estate Center): if available, displayed and only editable by a designated directory editor. You can have more than one role.
   • Administrative: you can add tags to indicate emeritus, deceased or retired. Tagging someone as deceased will hide them from the directory. If an emeritus faculty is not deceased but should not be listed in the directory, use the “Hide Me” option on the Settings tab.
4. To further complicate things, there are certain places on our website where we pull employee information from the directory database and these instances are usually displayed with a portrait. In these cases, the titles, positions and roles can be shown or hidden individually. If you think this is one of the those instances, you can contact the Warrington Webmaster to customize what is shown.

Update your name and UF Working Title.

If logged into myUFL, go to the Main Menu, My Account, and then Update My Directory Profile. This will take you to One.UF.

If you logged into One.UF initially instead, click on the Profile icon at the top right, then click, View & Update Profile Information.

We are using the “Chosen Name” for our directory profiles to display your name. If you want this to be different from your “Legal Name” make sure the box for “Use my legal name” is not checked. Further down under “Other Attributes,” the “Title” can be displayed with your information in some instances across our website.

Edits to UF’s information in myUFL/One.UF can take up to 24 hours.

Want to add or update a portrait for your profile?

To set up a photo session, please contact Ben Simons. If you already have a photo from a session with him, let him know which one you would like to use for your profile page. For branding purposes, the college would prefer photos taken by Ben but if you have a professional portrait from another source, please attach a high-resolution, uncropped version to the Web Request Form. Once we have your chosen photo, we will crop, size and upload it for your directory profile.

Want to update your education, publications or other Faculty Success data?

Departments may have their own designated Faculty Success editors, different from the directory editor list above. However, faculty can go to the Faculty Success login and make changes to their own information which includes, but is not limited to:

• Education: note that the “Highest Degree You Have Earned” will need to be edited by Mike King, as it is used as an accreditation metric.
• Publications: individual publications can be set to be hidden from your profile page.
• Courses taught: these are auto-populated with UF data.

If you have questions about using Faculty Success, please contact Mike King.

Edits in Faculty Success may take a few hours to show up on your profile.

Want to update your education, publications or other Faculty Success data?

Departments may have their own designated Faculty Success editors, different from the directory editor list above. However, faculty can go to the Faculty Success login and make changes to their own information which includes, but is not limited to:

• Education: note that the “Highest Degree You Have Earned” will need to be edited by Mike King, as it is used as an accreditation metric.
• Publications: individual publications can be set to be hidden from your profile page.
• Courses taught: these are auto-populated with UF data.

If you have questions about using Faculty Success, please contact Mike King.

Edits in Faculty Success may take a few hours to show up on your profile.

UF Guidelines
Warrington Guidelines
Fisher School of Accounting Guidelines
Deadline Calendar
3 Year Review for Assistant Professors

BOG Regulation 10.003 Post-Tenure Review
UF Post-Tenure Review Policy 3/28/2024 Draft
UF BOT Post-Tenure Review Rules 3/29/2024 Draft
UF Criteria for Post-Tenure Review 3/29/2024 Draft
Warrington Post-Tenure Review Research Criteria
Post-Tenure Review Narrative Guidance

Peer Review of Teaching Policy
Peer Review of Teaching Procedure
Peer Review of Teaching Addendum, January 2015

Guidelines for Teaching Portfolio Preparation

• University of Florida Faculty Handbook
• About UF
• Structure & Governance
• Personnel Information
• New Faculty Resources
• Faculty Handbook: Teaching Resources
• Student Resources
• Research at UF
• Campus Services & Culture
• Community Resources
• Counseling and Health Services

• University of Florida Policies
• University of Florida Constitution
• Bylaws of the Faculty Senate
• Acceptable Use Policy
• Intellectual Property Policy
• Email Policy
• Policy on Advertising on University Web Space
• Non-Discrimination/Harassment/Invasion of Privacy Policies
• Conflict of Interest & Outside Activities
• Drug-Free Workplace Policy
• Export Control Compliance Program Guidelines
• U.S. Export Controls: Responsibilities of Faculty, Staff and Students
• 6C1- Dept of Education – UF Regulations
• FERPA – Confidentiality and Privacy Information
• Software Licensing
• Training
• Appointment to Graduate Faculty

• Academic Year Effort Buyout from Grants
• Center Directors
• College By-Laws
• Computer Purchase Policy
• Faculty Assignments (Teaching Load)
• Grade Appeal
• Graduate Program Directors
• Instructional Professor Working Titles
• Merit Pay Criteria
• Outside Activities and Financial Interest Disclosures, Conflict of Interest, and External Engagement in Research
• Remote Dissertation and Theses Defense
• Reservation Policy: Hough Hall Breakout Rooms
• Reservations & Usage: Undergraduate Student Center

At this resource you will find a Faculty Recruitment Toolkit, Search Committee Online Tutorial and Tutorial Verification List (via myUFL), information for Faculty Recruits, a Search Process Overview and the waiver form.

• Faculty Recruitment and Retention

The Warrington College of Business has the ability to limit the number of online specialized master’s students participating in the EEP due to its distance education format. In response to high levels of demand, EEP applications to these programs are not currently being accepted.
UF Employee Education Program
EEP Policy

For more information, please contact UF’s Employee Education Program Coordinator at 352-273-0149 or via their EEP email.

UF Privacy Office – FERPA
UF Registrar – Confidentiality and Privacy Information – FERPA

If you are required to become FERPA certified, the online training module must be completed in UF’s myTraining system. FERPA certifications must be renewed every two years by completing the training and test.

• Go to myTraining.
• Select “University of Florida” if you are a UF employee or student.
• Log in to myTraining using your GatorLink account.
• Once logged into myTraining, search “FERPA” in the search box.
• Within the results, locate “FERPA Training (PRV802)” and click Register.
• Complete the FERPA training first.
• Take the Final Assessment to achieve the FERPA Certification.
• Under “Manage Training,” select “Training Transcript” to view, print or export your diploma as proof of completion.

Note: The certification status can take several days to trickle down to our college’s system. We cannot speed this up, so it is best not to let your certification lapse if you need access to apps and tools that require this within Warrington.