Department-Sponsored Program / Organization of the Year
This award is presented to the Department-Sponsored program which, through activities and projects, has had the most significant influence on the College and the surrounding community. This award is based on the quality of campus events held, servant leadership endeavors, involvement with campus events, and/or initiative to further advance the education of Warrington students beyond the classroom.
In order to apply for this award, please review all information below. Applications open Friday, January 12th and must be submitted by 11:59PM on Sunday, February 4th. You may showcase anything in your application that occurred between January 1, 2023 – December 31, 2023.
Application
For the award application, you will need to complete the following:
- Please review the Recognition and Awards page to ensure your organization type (department-sponsored versus student organization) is eligible to apply for this particular award.
- This award entails an audio-recorded PowerPoint. You may apply to a maximum of three awards that require an audio-recorded PowerPoint, as categorized on the Recognition and Awards page. Applying for more than three of these awards will disqualify your application.
- You are not limited to the number of essay-based awards you can apply for.
- Your audio-recorded PowerPoint should follow the layout below:
- 2 minutes for the introduction of your organization
- 3 minutes to address the criteria for this award
- If you are applying to additional awards that require an audio-recorded PowerPoint, you will only present the two-minute introduction once and you will have three additional minutes to discuss each subsequent award.
- Example: If applying to two audio-recorded PowerPoint-based awards, your video would be eight minutes long as follows:
- 2 minutes Introduction
- 3 minutes Award #1
- 3 minutes Award #2
- Throughout the presentation, each time you move onto a different award, please make sure you have a transition slide that names the title of the new award. Then begin to provide your evidence for that award.
- If your organization is also applying for any of the following audio-recorded awards, you will address these in the same presentation:
- Submit the Application Form (link below) where you will include the link to your recorded presentation, as well as a PDF of your slide deck.
Submission Requirements & Instructions
In addition to the requirements listed below, programs are encouraged to follow best practices with regard to slide design and visual aids to best showcase their impact.
Presentations must include voice-only narration (cameras must be turned off) utilizing PowerPoint’s Recording Feature. Total presentation time should be within the limits stated above.
- Opening slide must include the names of each of the presentation-based awards (including this award) that you are applying for, and you should verbally announce these in your audio recording.
- Organizational fact slide that highlights program relevant statistics including size, list of events, and their type such as socials, professional, service, and other information.
- Informational slides answering the following questions regarding events and initiatives from January 2023 to December 2023:
- How did these activities impact the competency development of your members?
- What qualitative or quantitative evidence do you have regarding your program’s impact?
- How effectively does the executive board function as a team? Provide evidence where possible.
- How have this year’s meetings, activities, and events gone above and beyond your program’s mission/vision/values?
- What new innovations has your program implemented this year to challenge the status quo and enhance impact in pursuit of your program’s mission/vision/values?
- How has your organization adopted Gator Ready and encouraged participants to use it?
- What was your overall budget for the year? How much money did your organization spend this calendar year? Please provide a breakdown of the costs.
- Appendix slides at the end of your presentation detailing the following:
- A list of all past activities from January 2023 to December 2023. In the description for each event, please include the following:
- Date of the event
- Number of attendees
- Purpose of each event
- Description of each event
- Evidence of impact for each event
- Innovations for each event
- Overall budget for the year, amount spent this calendar year, and a breakdown of costs.
- Membership numbers and roster with names and email addresses (both spring and fall semesters).
- Please insert link to PDF displaying all appendix information.
- A list of all past activities from January 2023 to December 2023. In the description for each event, please include the following:
Submission Instructions for Audio-Recorded PowerPoint
Once you have finalized your audio-recorded PowerPoint, please follow the instructions below to make it shareable using Microsoft Stream.
- Title your video as your organization’s name, underscore, year. For example, “Business College Council_2024.”
- Upload your original PowerPoint video using the below computer relevant instructions:
- Windows OS: Please follow the Windows audio-recorded PowerPoint upload instructions.
- Mac OS: First, Export Video – Click “File” at the top of the screen > Export > Select “MOV” in the File Format dropdown list > Make sure the check box next to “Use Recorded Timings and Narrations” is clicked > Click Export Button. Then follow the Mac audio-recorded PowerPoint upload instructions.
- Remember to share you PowerPoint slides using the PowerPoint slides upload instructions.
Selection Process & Criteria
In order to be considered, applications must be submitted by the deadline and adhere to the proper formatting requirements listed above. A selection committee of Heavener staff members will choose a winner who best exemplifies the award based on the qualitative and quantitative evidence provided in the application.
By submitting an application, applicants agree to release their academic records and discipline records to the selection committee. This year’s selection committee members are: Autumn Santos, Dalon Coleman, Danica Mandarano, Jeff Danso, Satcha Sanon, Sarah Morais, and the BCC President.