Study abroad in Madrid, Spain

• Step 1: Open an application
  • Go to the International Center’s UF in Madrid page and click the “Apply Now” button. Login using your GatorLink username. Select desired term and click “Apply.”
  • You may begin filling out the Questionnaires and Signature Documents or otherwise wait until after your appointment with a Heavener School of Business International Programs advisor (see below).
• Step 2: Do your research and meet with an International Programs Student Ambassador (IPSA)
  • Our IPSAs are students that have previously attended our programs and can provide a student’s perspective on what it is like abroad.
• Step 3: Submit a color scan copy of your passport to the International Programs Passport Portal.
  • Passport must be signed, and expiration date must be valid at least 6 months after the program end date. 
• Step 4: Meet with a Heavener Study Abroad advisor to complete your Academic Advising Form.
  • Review course offerings prior to meeting with an International Programs academic advisor. 
  • If you’re interested in exchange programs, please review the Heavener Course Equivalencies Database for approved courses related to your desired program. 
  • Call 352-273-0151 to set up an appointment.
  • During this appointment, the Academic Advising Form will be filled out, where you will make preliminary course selections.
• Step 5: Meet with other departments/colleges (if needed): 
  • For non-business students and students planning to utilize the academic coursework you are taking abroad towards a non-business major and/or minor, you will need to acquire approval on the Academic Advising Form from additional departments and/or your college.
  • For Innovation Academy students, you will need to acquire approval on the Academic Advising Form from your Innovation Academy advisor to add to your application.
• Step 6: Complete the online application by submitting the following: 
  •  Submit your Academic Advising Form(s) via UFIC’s Contact Form. 
  • Ensure all Questionnaires and Signature Documents are complete on the online application.
  • Pay the non-refundable deposit via the online application.  
  • Submitting deposit does not guarantee program placement. Applications are processed on a rolling basis. Spots are first come first served to students with completed applications. Programs may close early, if capacity is reached.

At this stage, your application will be reviewed by the Heavener International Programs office and UF International Center. Note that reviews may not happen immediately. They are done in batches on a rolling basis, typically beginning about two months before the application deadline and continuing biweekly thereafter. If your application is approved, you will have additional tasks to complete prior to departure (see below).

Once your application status is changed to “pre-approved,” students are required to complete the following tasks listed below. A more detailed version of this checklist with dates and deadlines will be sent to you upon approval.

• Complete Pre-Departure Modules:
  • Complete the Pre-Departure Modules and assessments and their corresponding quizzes within two weeks of their application status change. 
• Attend the First Meeting: 
  • This meeting is mandatory. You will meet the rest of the students on the program, and all the post-approval tasks will be reviewed.
• Clear registration holds:
  • The Heavener International Programs office will register you for your chosen UF online business courses, as there are special sections reserved for study abroad students.
  • Do not register yourself, add, drop, or change any courses without notifying the Heavener International Programs office.
• Flight information:
  • Once your application status is changed to “approved,” complete the flight information questionnaire on your UF study abroad application online.
  • Refer to the program website for arrival and departure dates. Always double-check with the Heavener International Programs office prior to booking if you are unsure about the flight.
• Attend the Pre-departure Session:
  • This session is mandatory and will cover important information and details specific to the program.
  • Note: Attendance at this session is in lieu of the UFIC Pre-Departure Orientation, although students are still welcome to attend that event.
• Laptop check (optional but recommended):
  • Have your laptop checked by the Technology Assistance Center (HVNR 206).
  • Call 352-273-0248 for an appointment or go as a walk-in.

• Obtain/Renew passport:
  • If you do not have a passport, or if your current passport is set to expire sooner than six months after your expected return date, you must obtain a new passport.
  • Visit Travel.State.Gov for more information. UF Passport Services offers passport support on campus.
  • You will need to have this passport almost immediately after the program deadline. Choose Expedited Service as needed.
  • Applicants may be withdrawn if they are unable to obtain a passport accordingly.
• Apply for scholarships:
  • Apply for a Heavener School of Business scholarship.
  • Apply for a UFIC scholarship.
  • Review additional possible scholarships.
    • If you receive a Pell Grant, consider applying for the Benjamin A. Gilman scholarship.
  • Research other scholarship opportunities; the list above is not comprehensive.

Note that scholarships have different requirements, deadlines, and notification dates. Some require an open study abroad program application, some require an approved study abroad program application, etc.

(13-17 credit hours)

All students are required to take at least two courses offered by Nebrija and at least one UF online business course. Students must take at least one other course (Nebrija course and/or online UF business course).

Two to three Nebrija courses (3 transfer credits each):

Course offerings (contingent upon Spanish Placement Test results)

• A1-B2.1 Spanish-level students are required to take two Spanish courses according to their skill level.
• B2.2-C2 Spanish-level students are required to take one Spanish course and are strongly encouraged to take at least two Spanish courses.

One to two online UF business courses (4 UF credits each):

These courses follow the UF Fall and Spring calendars.

• BUL 4310: Business Law
• ENT 3003: Principles of Entrepreneurship
• GEB 3373: International Business
• MAN 3025: Principles of Management
• MAN 4504: Operations Management
• MAR 3023: Principles of Marketing

Intensive Spanish language and culture course

Before the start of regular semester classes, students embark on an intensive language course based on their Spanish skill level. The intensive course runs two weeks in the Fall and three weeks in the Spring. Students will have class Monday through Friday during the intensive course.

(9-14 credit hours)

All students are required to take three courses offered by Nebrija. Students can also opt to take one online UF business course if desired.

Nebrija courses (3 transfer credits each):

All students will take two courses in June and one course in July. All courses take place Monday through Friday for a total of five sessions per week/per course.

• A1-B1 Spanish-level students (contingent upon Spanish Placement Test) take: 
  • Two Spanish courses from “Summer Business, Language, and Culture” options (June)
  • One English or Spanish course from “Summer Business, Language, and Culture” options (July)
• B2.1-C2 Spanish-level students are strongly encouraged to take two Spanish courses (contingent upon Spanish Placement Test):
  • Two Spanish and/or English courses from “Summer Business, Language, and Culture” options (June)
  • One English or Spanish course from “Summer Business, Language, and Culture” options (July)

Optional: one online UF business course (4 UF credits):

These courses follow the UF Summer C calendar.

• BUL 4310: Business Law
• ENT 3003: Principles of Entrepreneurship
• MAN 3025: Principles of Management **only offered Summer A
• MAN 4504: Operations Management
• MAR 3023: Principles of Marketing

Program fee includes:

• Academic expenses (tuition/fees)
• Orientations
• Co-curricular activities & excursions
• Housing/utilities (based on program fee option)
• Madrid public transportation pass (metro and bus) for the first month
• International travel medical insurance
• 24/7 emergency support
• $395 deposit due at the time of the application deadline

Note that some courses may require additional fees upon arrival.

Billing and program payments are handled through the UF International Center. Learn more about the deposit, administrative charge, and program fees timeline.

UF students may apply for Bright Futures, Pre-paid, and other scholarships toward program expenses. Students should submit a UFIC Deferment Request Form as needed.

Non-Florida residents pay the same program fee as Florida residents.

In addition to the program fee, students can expect to incur the following out-of-pocket expenses at various stages before or during the program:

Pre-departure expenses:

• Passport (if needed): $160
  • Expedited: $60 additional fee
• Visa (Fall and Spring only): $160
• Flight: $600-$1200
• Textbook/Supplies: $100-$350
• Independent housing deposit: €‎600-700

During program (in-country):

• Phone: $15-50/month
• Meals: $250-1100/month
• Independent housing: $500-3000/month
• Other personal expenses: $100-1200/month 
  • Ex: shopping, leisure, travel, etc.

The currency in Spain is the Euro (€).The above figures are general estimates. All expenses, except the passport and visa, will vary between students depending on circumstances and preferences. Student are strongly encouraged to devise a budget for out-of-pocket expenses during the program.

Students must withdraw from their study abroad program on or before the following dates to avoid fee liability:

• Summer: February 27
• Fall: Check back for this date.
• Spring: Check back for this date.

Students become financially obligated for the full cost of their study abroad program after these dates. Only in extreme circumstances (e.g., serious personal injury, family emergency, etc.) will a student be allowed to petition for withdrawal before the start of the program. Petitions will be reviewed by the Assistant Dean of the Heavener School of Business and the Director of Heavener International Programs.