Classroom Self-recording System

Record your lectures with the click of a button!

The classroom self-recording system is operational in Hough (HGS), Heavener (HVNR), Stuzin (STZ), and Matherly Hall (MAT). The system operates under different methods depending on which room you are in.

This guide describes the self-recording process used within all Hough DIY studio rooms: HGS140, HGS150, HGS240, HGS250, HGS340.

Record to Network
MyMediasite icon on the desktop

Important: If you do not already have a Mediasite account, click on the “My Mediasite” icon on the desktop and login with your GatorLink username and password. An account will be made for you.

A verification email will be sent to your GatorLink. Verify your account by clicking the link within the email.

Record Now icon on the desktop

Click on the “Record Now” icon located on the desktop. This will bring you to the RecordNow login page where you will be prompted for your user name and password.

Log in using your GatorLink.

Mediasite fields to enter the Presentation Title and the Duration in minutes

Once logged in, you will be prompted to give a title to your presentation and set the desired duration. The default recording time is set to 65 minutes, but if you need more or less time, you should adjust that value accordingly.

Two Begin Recording buttons: the one on the left is for camera only and the one on the right is is for rich media

At the bottom of the page, you should see two “Begin Recording” icons. The “RichMedia” icon should be selected if you plan on presenting digital media, such as a PowerPoint or video during your presentation. Otherwise, select “Begin Recording” under “CameraOnly”.

Indication of recording in progress with a duration counter, Pause Recording button and Stop Recording button

The red dot icon indicates your recording is in progress. You have the option to pause your recording and resume at a later time, or stop the recording all together.

A screen capture of the touch panel interface with an arrow pointing to the Recorder button

By tapping the “Recorder” button on the touch-panel, you should be able to see a live feed of the content being currently recorded.

Recording ended with Main Menu button, MyMediasite button, and Logout button

After you’ve stopped your recording, you can review it by clicking the blue MyMediasite button. Otherwise, you can log out or start a new recording by clicking the Main Menu button and following steps 3-6 again.

If you want access MyMediasite from you office or laptop, sign in to Mediasite.

Reviewing, Editing, and Publishing Your Recordings
The My Presentations page indications: clicking on the presentation name will access the statistics and properties, clicking the film icon will provide editing capabilities, clicking the lock/unlock icon will make the recording private or public.

After you’ve finished your recording and have clicked on the “MyMediasite” button, you’ll be taken to a page that looks like this. Here, you can access your recording’s properties and statistics, make your recording viewable or private, edit the recording, and publish the recording to external sources.

A screen capture of the Web Editor

Editing your recording is possible by selecting the film reel icon below your recording to open the Web Editor. Review the complete documentation for the Web Editor (including trimming clips, adding watermarks, and removing pauses).

A screen capture indicating where the Publish link is

You can publish your recording by first clicking on the title of your recording under the “My Presentations” page, and then clicking “Publish”. Once you’ve done that, you can specify the destination source you would like to publish to.

Record to Network

Under this method, recordings are saved in the easy to find “R:\CaptureHD\(room number)” drive. Your file will be stored up to two weeks.

This system covers classrooms: HVNR140, HVNR150, MAT120

  1. To start your recording, press the “Recording” button on your Crestron touch panel home screen. You will be navigated to the recording control panel.
  2. In the recording control panel, select your primary video source. Under “Source Control,” choose between the classroom’s camera and the projected content as the default full screen recording.
  3. Under “PIP Controls,” select your desired display settings. We recommend the “Picture-in-Picture” format that shows a full screen of the selected source control with an overlapping small window of the secondary source on the lower right. You also can choose to record just a full screen of the primary video source or a Side-by-Side display of both sources.
  4. From the recording control panel, click “Record” to begin.
    Note: It may take a few minutes for the recording to start.
  5. Once your lesson is complete, press “Stop” to end your recording. The video is automatically uploaded to your classroom’s cloud server, “R:\CaptureHD\(room number).”
    Note: The recording will take a few minutes to upload. Therefore, wait for the red recording indicator to disappear and the “Capture-HD Status” to read “Deleting after upload”.

Your recording will be labeled by college, building, classroom, date, and time. A recording in HVNR150 for example would be labeled “UF-HH-RM150-CAP_2014-12-05_13_43_32.mp4,” or “University of Florida-Heavener Hall-Room 150-Capture-12/5/14-1:43:13pm”.

For more detailed instructions, please reference Heavener Hall rooms 140 and 150 User A/V Instruction Manual. Separate A/V instructions for Matherly 120 will be released soon.

Record to Thumb Drive

With this method, your lesson will be automatically saved to your personal thumb drive. Your thumb drive must be formatted as FAT32 for the save to work, contact the TAC if you need assistance.

This system covers classrooms: HVNR210, HVNR220, HVNR230, HVNR260, HVNR270, STZ103, STZ104.

  1. To start your recording, press the “Recording” button on your Crestron touch panel home screen. You will be prompted to insert a USB flash drive.
  2. Insert the thumb drive into the yellow cable labeled “Lectern Capture Flash Drive”.
    Note: Each podium has two USB inputs; however, only one is connected to the self-record capture device.
  3. Once the flash drive is inserted into the correct cable, the recording control screen will appear. Under “Source Control,” choose between the classroom’s camera and the projected content as the default video source.
  4. Under “PIP Controls,” select your display preference. We recommend the “Picture-in-Picture” format that shows a full screen of the selected source control with an overlapping small window of the secondary source on the lower right. You also can choose to record just a full screen of the primary video source or a Side-by-Side display of both sources.
  5. From the recording control panel, click “Record” to begin.
    Note: It may take a few minutes for the recording to start.
  6. Once your lesson is complete, press “Stop” to end your recording. The video is automatically saved to your flash drive.
    Note: The recording will take a few minutes to upload. Once the upload is complete, the red recording indicator will disappear.

Your recording will be labeled by college, building, classroom, date, and time. A recording in HVNR150 for example would be labeled “UF-HH-RM150-CAP_2014-12-05_13_43_32.mp4,” or “University of Florida-Heavener Hall-Room 150-Capture-12/5/14-1:43:13pm”.

For more in-depth instructions, please reference Heavener Hall rooms 210, 220, 230, 260, and 270 User A/V Instruction Manual. Stuzin classrooms A/V manual will be available soon.